On Monday, the Shawnee City Commission will meet for the first time in July, after cancelling its previously scheduled regular meeting because of the Fourth of July holiday.

On Monday, the Shawnee City Commission will meet for the first time in July, after cancelling its previously scheduled regular meeting because of the Fourth of July holiday.

The board may consider acceptance of the Main Street Streetscape Project, which is now complete, and approve placing a maintenance bond into effect.

The agenda states that Final As-Built construction costs ended up at $3,468,153.17, which is $311,781.57 (8.9 percent) over the original contract bid price.

“The majority of the cost overrun was due mainly to additional work that had to be performed on the water main relocation and improvements and the additional work on the storm sewer piping and structures,” the memo reads. “Most of the downtown Main Street waterline and storm sewer system had been installed over 80+ years ago, and the city does not have as-built mapping or records of those installations, thus, it was very difficult to have incorporated the things we found during construction into the actual design plans that had been let for bids.”

In another agenda item, City Engineer John Krywicki is making a request for authorization to advertise for bids for the Santa Fe Parking Lot Improvements Project.

Currently, the engineering department is preparing design plans for the future parking lot improvements, as well as to the existing Santa Fe Depot facility. The conceptual layout has been reviewed and approved by Museum Director Ken Landry, Krywicki said.

“The parking lot surfacing is proposed to be actual brick pavers instead of stamped concrete,” he said. “Street Department employees have been separating and storing the useable brick pavers removed from Main Street during the Streetscape Project.”

With City Commission authorization, he said the department will complete the design plans and advertise the project the first week in August, and have the bid opening scheduled for the first meeting in September.

In other business, the contractor has completed the recent flooring project at the Heart of Oklahoma Exposition Center, putting in new flooring for the upstairs, downstairs and the elevator.

“All work has been inspected and found to be acceptable,” the agenda reads. “It is staff’s recommendation to authorize final payment.”

The base bid for the project was $115,000 for the main floor and $43,000 for the second floor totaling $158,000. To date $150,099.64 has been paid out, leaving a total of $7,900.36.

Among some other items up for approval are a Memorandum of Understanding with District Attorney’s Office for services to victims of domestic violence and sexual assault; the purchase of three 2017 Ford Police Interceptor SUVs at the state-bid price of $52,000 each; and an agreement with the Center for Economic Development Law to review and possibly update the City’s Tax Increment Financing District.

Also, the City Engineering Department has budgeted funding for to hire an engineering firm experienced with conducting complete Pavement Condition Surveys of all existing city streets and using the data to develop a pavement management system that the city would be able to use for the next five to 10 years.

The department is requesting authorization to negotiate a contract for services with Infrastructure Management Services, and bring back the contract for consideration at a later date.

City Manager Justin Erickson will give a presentation to his Employee of the Month, Sabrina Hutchinson, Building Maintenance.

On the Municipal Authority agenda, two items are up for discussion and possible action.

SMA Deputy Director Brad Schmidt is bringing a request before commissioners to authorize staff to purchase several various sized Neptune water meters and associated parts from HD Supply Waterworks in the amount of $99,984.04. The SMA's budgeted amount available is $150,000.

Schmidt also is requesting that SMA be allowed to purchase 25 loads of aqualum and and 10 loads of caustic soda — essential chemicals needed in the water treatment process — that will last the water treatment plant up to six months, thus avoiding several purchase orders. The SMA is requesting to make the purchases from HCI Brenntag Southwest, Inc., in the amount of $201,000. The budgeted amount the SMA has available is $400,000.

On the Airport Authority agenda, a mutually beneficial agreement between the airport and Gordon Cooper Technology Center is up for discussion.

The airport has leased an avgas fuel truck from Gordon Cooper Tech Center for several years. The agreement in the past has allowed the airport to use the truck in exchange for supplying fuel for Gordon Cooper’s fleet of aircraft they use to teach aircraft maintenance. Historically, the airport gives them no more than a few hundred gallons a year.

GCTC’s fuel usage the past three years has been an average of about 320 gallons, costing an average of just under $1,300.

The last three years of fuel usage by GCTC:

• 2017 – 408 gallons, at a total cost of $1,620

• 2016 – 348.5 gallons, at a total cost of $1,394

• 2015 – 208.8 gallons, at a total cost of $835.20

Under the proposed new agreement, GCTC is offering to surplus the truck and give it to the airport in exchange for free fuel for the next eight years. This will be beneficial to the airport because the airport will own the truck and can do much needed repairs and modifications to it. The airport’s plan is to keep the large fuel tank on the truck and transfer it to a newer model truck. Typically, the 1,200-gallon tank and pump are more costly than the truck itself, therefore, this will allow the airport to have a newer mobile fueling system for a very reasonable price. Newer truck and tank system combinations usually cost between $65,000 ‐ $110,000.

Under the new agreement, fuel given to GCTC would not exceed $2,000 per year, and the truck and tank would belong to airport as is — free and clear of holds or liens.

In another item of business for the Airport Authority, commissioners may update the lease agreement the airport has with Johnny Kneisel, owner of Brown Derby Drive-In.

The Brown Derby Drive‐In has leased airport property for quite some time, the agenda memo states.

“The last agreement between them and the airport was in 1988,” it reads. “Since then, much of Kickapoo Street has changed and this new lease reflects new lease boundaries and rates.”

The airport has recently conducted new boundary surveys and land appraisals to this area.

“The basic framework of the lease is not much different than the original 1988 lease with a few exceptions including the lease rate, leased premises, and modern legal clauses that protect the city from liability,” the agenda memo reads.

According to the agenda memo, the increase in rent will yield and additional $1,200 per year for the airport. While land value has significantly increased, the leased premises for Brown Derby decreased due to new businesses moving in on Brown Derby’s original 1988 lot.

The 6:30 p.m. meeting will take place Monday in the Commission Chambers at City Hall.

You can reach Vicky O. Misa at (405) 214-3962.